Privacy policy

The Federation of Liberians in Germany (FLAG) processes personal data in accordance with the General Data Protection Regulation (GDPR) and the German Federal Data Protection Act (BDSG).

Controller: The Federation of Liberians in Germany e.V., as stated in the Impressum.

What we collect: name, date of birth, contact details, postal address in Germany, occupation, chapter preference, profile photograph and membership category. For members we also process payment records, event registrations, welfare requests and messages sent through the members' portal.

Why we process it: to administer membership, collect dues, organise events, provide welfare assistance, conduct elections, and satisfy legal obligations such as record-keeping.

Legal basis: performance of the membership agreement (Art. 6(1)(b) GDPR), legal obligations (Art. 6(1)(c) GDPR) and, where required, your consent (Art. 6(1)(a) GDPR).

Who can see it: your member profile is visible to you and to authorised officers. Financial records are visible to the Treasurer, Financial Secretary and administrators. Welfare requests are visible only to authorised welfare officers. Individual ballots are never linked to member identities.

Retention: membership records are kept for the duration of membership and for the statutory retention period afterwards. Financial records are retained for the period required by German tax law.

Your rights: you have the right to access, correct, export, restrict or delete your personal data, and to withdraw consent at any time. Contact the association secretariat to exercise these rights.

Cookies and analytics: the platform uses only the cookies required to keep you signed in.